What Is MS Word And Uses Of MS Word?

At present, all the work related to documents is done on the computer, but it is important to know which applications are on the computer with the help of which this work is done. That is why here we will tell you in detail what MS Word is and what its uses are.

The full name of MS Word is Microsoft Word, and it is also commonly called just Word in other words. This is a word-processing application. This program is used to create a new document, edit, format, and print the old document.

Through today’s article, you will be able to know what MS Word is in full form and how to learn it. If someone asks you this question, you will be able to answer it very easily. Besides, you will also be able to tell what are the formatting features of this program (the formatting features of MS Word) and what are the uses of its features.

MS Word: What Is MS Word?

The full form of MS Word is Microsoft Word. It is a graphical word processing program that users use to create, edit, format, and print documents. This is application software. Users use it to create new documents, modify old ones, and store them. Like other word-processing programs, it has many useful tools.

It was created by the world’s largest software company, Microsoft. It was developed by Microsoft in 1983. Since then, many versions of it have been released. It has been the top application for word processing in the whole world since its inception, and even today it is still running at the top. No one uses any other application in place of this.

Microsoft is used to create resumes, forms, letters, paper templates, booklets, reports, and business cards. Word is an application of the Microsoft Office program. Microsoft Office includes programs like MS Excel, MS PowerPoint, MS Access, etc. So if you want to use this, then you will have to install MS Office.

Earlier, we could use this software only on computers and laptops. But its Android app is also now available, which you can download and use from the Play Store. When you know what can be done in MS Word, then you will be able to make full use of it. So before this, let us know what its features are.

How does Office work in MS Word?

Let us know what things you need to know to work on this application.

MS Word Layout Option

When working on a document, a lot of editing has to be done, and we also design and format the file as per our wishes.

To edit a file, we need to know which option is where in MS Word. For this, one has to understand the layout.

Title bar

The topmost part of the MS Word application that is visible to us is the title bar. Here, the name of the file on which we are working is visible.

But when working on the file for the first time, it shows ‘Document 1’ as the default name. When we store a file, we name it as per our wish.

Now, whenever we open that file, our name will be shown in the title bar.

Close Button

There are 3 small buttons on the right side of the title bar. The first button is called Minimize, the second button is called Maximize, and the third button is called Close.

Minimize Button

With this button, we can keep the program in the taskbar and go to another window without closing the program. This helps us to work in MS Word as well as run other programs.

Maximize Button

With the help of this button, we can experiment by reducing the window size and adjusting the size as per our wishes. Then, whenever you want, you can restore it and make it full-screen size.

Close button

The last button is red with a cross mark. On clicking it, the MS Word application closes completely.

Office button

This is the main button of this application, which is in the menu bar. In this, some useful options are given to create the file.

Quick Access toolbar

This toolbar is in the title bar. It contains the tools that we need most frequently.

Here we can also add the option that we use more often as per our wish. With the help of this toolbar, we can save a lot of time.

Bar menu

The menu bar is slightly below the title bar. Nowadays, it is also called a tab bar. There are many tabs inside it, and each tab has its own ribbon.

This is a part of this program in which many options are given. There are many useful features inside it with which you can work with the file.

Ribbon

The bottom part of the menu bar is called Ribbon. In this, tabs are provided to browse commands for any task.

After this, these tabs divide it into groups. Whenever we click on it, all its options become enabled.

Rules Bar

A ruler is used to set the page margin. It has 2 ruler bars.

The first ruler bar is just above the text area, and the second ruler is on the left side of the text area.

Text Area

This is the main area where we type our words. This is the largest area of ​​this program which is right in the center.

While writing our content, we do all kinds of design and modification work on it.

Scrollbar

The scroll bar is the vertical bar on the right side of the MS Word application.

With its help, we can move up and down the text area we have written if there are more pages. With its help, we can easily scroll through any page.

Status Bar

It is below the text area. There is a zoom-level tool on the right side. With the help of this, you can zoom out and zoom in on the page. Apart from this, there are other tools in the status bar like Word count, language, etc.

Friends, now you must have understood well what the features of MS Word are, and you must also have known what the applications of these features are. Now we will know what benefits we get from this application.

Formatting Features Of MS Word

Many tools are provided in this application to prepare documents. Through these tools, we can make any corrections to our document and prepare it as per our wishes.

So let us know what features this application provides for working on documents, and we will also know its layout.

AutoText

The words that we use the most are added to the auto-text option dialog box.

After that, whenever you start writing that word, auto text starts showing just above it. If there is a need to add it, then enter it.

AutoCorrect

Along with this, when we type a wrong word and press space, the Autocorrect tool itself replaces that word with the correct word.

Header and footer

Header: The topmost part of the page is called the header. It is added to the top margin of the header page. We use this to enter autotext, date time, and page number.

Footer: The lowest part of the page is called the footer. This is added at the bottom of the page, i.e. bottom margin. It is used to insert page numbers and footnotes.

Page Formatting

After preparing the document, it is very important to set up its page before printing it.

After setting up the page, we leave margins all around as per our convenience. With this, you can adjust the content in the middle, on the left, or on the right.

Bullets and Numbering

We use bullets and numbering to create lists in our files. Using this, we can make our document attractive with numbering and bullets.

Editing of Text

If you want to make any changes to the text written here, it is very easy. You can easily delete it by moving the mouse cursor to that word and using backspace. And then we can make any change in its place.

Spelling and Grammer check

A great feature of Word is that it has a spelling and grammar-checking tool.

Whenever we type any word, it checks the spelling of each word and then tells us the correct word for it and shows it above. Which we can use by clicking on it and choosing the right word.

Use of Thesaurus

There is a huge store of words inside it that can be used along with the meaning of any word, along with its synonyms and antonyms.

Page Numbering

With the help of this option, you can add page numbers to the document.

Column

You can add columns to the page by using this option in the Format menu. There is only one column on the page. Using this option, you can create more than one column.

Mail Merge

This is a very important option for this application. Using this, we can send one letter to many people.

Whenever a letter has to be prepared and sent in a group, we use Mail Merge. Like Invitation letters, admit cards, office letters, etc. Using Mail Merge, we can connect it to the database.

Find & Replace

Sometimes it happens that we have written a particular word in the entire document. And there is a need to change it.

So in such a situation, it is not known where those words are, and it is a difficult task to search the words one by one and change them.

But with the help of Find & Replace, we can find that word and replace it with another word.

Styles and Formatting

With this option, you can create a style for formatting. And for this, you can define a shortcut key.

In this case, the word level is set. Apart from this, you can also set other settings like font, tab, paragraph, and border.

Macro

With the help of the macro option, we can record any work. We can run that macro when needed. Macro is a very useful tool.

With its help, we can record whatever work we do inside MS Word. This work is done in a few seconds.

Create table

For our document, we use the table menu to provide many table-related options. With which many tasks can be done easily.

What Is The Main Function Of Microsoft Word?

Friends, why do we use any application? So that we can do our work with it. But apart from just basic work, many such features are required, which cannot be found in every application.

In the same way, for many of our works, MS Word has many benefits that we only get from this application. So let us now see what benefits we get from MS Word.

1. Storage of text

With the help of a word processor, we can create and keep multiple copies of our written documents. If you ever need to make some changes to it, you can make a copy of it, change the required text in it, and keep it as a separate file.

2. Quality

In Microsoft Word, we get error-free documents. It has an inbuilt grammar checker tool that detects and corrects any spelling and grammar mistakes in our document.

That’s why I already told you that MS Word is an error-free document producer.

3. Dynamic Exchange of Data

We can also exchange and share data and pictures of Word documents with other applications. If you don’t have any idea about this, then I will tell you.

You must have seen the PowerPoint slideshow.

We create data used in PowerPoint presentations in MS Word and then share it in PowerPoint to create a presentation and we can also create links between documents.

4. Time Saver

We can make unlimited copies of just one document without retyping. In this way, it saves us a lot of time.

5. Securities

Sometimes we create a personal document or a document that we want that no one else can read. So for this, we can also lock it with the password.

Features Of MS Word

• With the help of this program, any type of document can be prepared in any language in a very short time.
• The program created in MS Word can be saved in docx file format and kept for future use. If necessary, you can make changes to it as per your wish, i.e., edit it.
• In this, there is an option to automatically correct spelling mistakes for people who are weak in English. Which shows us the correct spelling of the wrongly typed words, which shows us the right click.
• You can make the document more attractive by using headings.
• The Word Art option gives us the facility to choose beautifully designed fonts and use them in our document.
• In this, we also get the facility to merge mail.

Working On MS Word

MS Word is a very important application developed by Microsoft. Various types of very useful work are done with it.

Let us understand its working in brief:

Office Button:- There are various options under it which are as follows:

New: With its help, we create a new word file.

Open: It is used to open an old file.

Save:- When we create a new file or edit an old file, we use Save to store it.

Save As: Use this option to save the already saved file with another name.

Print: Use it to print any document.

Prepare: With its help, you can do many types of tasks related to the document, like checking properties, inspecting the document, locking the document, and putting restrictions as per your wish.

Send: You can send the document through email or fax.

Publish:- You can publish your prepared document on the server or blog directly from here.

Close:- You can close your file or document with this option.

What Is Arial In MS Word?

It is also called Arial MT in the field of software, which is a sans-serif typeface and a set of computer fonts. The most commonly used Arial fonts are Arial Regular, Italic, Bold, and Bold Italic.

MS Word Picture

How To Write Letter In MS Word?

1. Open this application
2. Go to the Home Tab and click on New
. 3. Click on Page Layout, click on Size there, and select letter (21.59 cm × 27.94 cm).
4. Before writing the information in whose name the letter is being written.
5. Write the name and address of the person to whom the letter is to be sent.
6. Write your topic. We are giving you the complete format of writing the letter through the screenshot below.
7. Press Ctrl+S and save your letter.

How To Create a Resume In MS Word?

1. First of all, open this application.
2. Go to the Home Tab and click on New
. 3. Click on Page Layout, click on Size there, and select A4 (21 cm × 29.7 cm).
4. Now write your name, address, job profile, career objective, education, work experience, and extra skills.
5. Press Ctrl+s and save your resume.

What Is an Envelope In Microsoft Word?

There is a special feature in this program with the help of which you can easily create and print envelopes for your written letters. The envelope is created based on the address you enter in your letter.

To print an envelope, follow this process:

• Go to the Mailings tab, under Create group you will see envelopes. click on it.
• Click on Options and click on the Envelope Options tab there.
• Under this, you have to select the size of your envelope according to your size in the Envelope size box.
• Next, you have to click on the Printing Options tab.
• Load your envelope as shown in the photo here
• Finally, click on OK.

Frequently Asked Questions Related To MS Word

In Short

This post is very useful for those people who study in school and college or are doing computer courses at any institution.

Here we have tried to give information about word processing applications in simple language so that you know what are the features of MS Word are and how to use of its features. Still, if you want to suggest some improvements in this, then you can do so through comments.

We will try our best to provide every useful piece of information for you.

I hope that you liked this post and also understood what the functions of formatting documents in MS Word are, as well as its uses and features and characteristics.  With the help of this, we can do many document related tasks.

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